Cookies Privacy Policy

1. Categories of personal data collected
2. Purposes of personal data collection
3. Cookies
1. Categories of personal data collected
When you interact with the BBMRI website, other websites developed by us or via e-mail, we receive personal data relating to you or to someone we deem has authorized you to provide this information to us.
Typical cases where we collect your personal data include when you register for an event organized by us, when yyou register for access to BBMRI private area, when you use one of the scientific services we provide or when you interact directly with us via e-mail for scientific, organizational or other purposes.
When you participate, access or sign up to any of our scientific services, activities or online content, for instance if you create an account with one of our services, we may receive personal information about you. This can consist of information such as your name, email address and more rarely postal address, or your telephone or mobile number depending on the activities. In particular, if you submit data to one of our databases (e.g. the BBMRI DB) or create an account on one of our project portals we require a valid email address to create the account. By submitting your details, you enable us to provide you with the services, activities or online content you have chosen.
We also use cookies (see section 3 below for details) and collect IP addresses (an IP address is a number that can uniquely identify a specific computer or other network device on the internet) from visitors to our websites.
Categories of personal data collected shall include the following:
  • Email
  • Name and address details
  • Phone details
  • Institutional affiliation
2. Purposes of personal data collection
BBMRI uses your personal data for a limited number of purposes connected to our mission.
Where we consider using your personal data for other purposes we will ensure that we notify you first. You will also be given the opportunity to withhold or withdraw your consent for the use of your personal data for purposes other than those listed below.
Purposes for which we may use your personal data include the following:
  • Subscriptions (Newsletters, publications, event announcements)
  • Recruitment
  • Conference registration
  • Scientific collaborations
  • Registration of users of our or shared facilities, including statistical reporting thereof
  • Scientific services, activities or online content and to deal with your requests and enquiries
  • "Service administration purposes", which means that we may contact you for reasons related to the service, activity or online content you have signed up for, (e.g. to provide you with password reminders or to notify you that a particular service, activity or online content has been suspended for maintenance);
  • To contact you about a database submission you have made, including any content you provide.
  • To provide you with information about our services, activities or online content;
  • To personalize the way our content is presented to you (e.g. if the first thing you look at every day on our website is our recent news items, we may present this information or a link to it on your homepage);
  • To use IP addresses to identify the location of users, to block disruptive use, and to establish the number of visits from different countries.
  • To analyze and improve the services offered on our websites. In order to provide you with the most user-friendly navigation experience, we may also use information in aggregate (so that no individuals are identified) for strategic development purposes.
3. Cookies
a. What is a cookie?
A cookie is a small amount of data, which often includes a unique identifier that is sent to your computer or mobile phone (referred to here as a "device") browser from a website's computer and is stored on your device's hard drive. Each website can send its own cookie to your browser if your browser's preferences allow it, but (to protect your privacy) your browser only permits a website to access the cookies it has already sent to you, not the cookies sent to you by other websites. Many websites do this whenever a user visits their website in order to track online traffic flows.
On BBMRI website or other websites developed by us website cookies record information about your online preferences and allow us to tailor the website to your interests. Users have the opportunity to set their devices to accept all cookies, to notify them when a cookie is issued, or not to receive cookies at any time. The last of these means that certain personalized features cannot then be provided to that user and accordingly they may not be able to take full advantage of all of the website's features. Each browser is different, so check the "Help" menu of your browser to learn how to change your cookie preferences.
During the course of any visit to the BBMRI website or other websites developed by us, the pages you see, along with a cookie, are downloaded to your device. Many websites do this, because cookies enable website publishers to do useful things like find out whether the device (and probably its user) has visited the website before. This is done on a repeat visit by checking to see, and finding, the cookie left there on the last visit.
b. How do we use cookies?
Information supplied by cookies can help us to analyze the profile of our visitors and help us to provide you with a better user experience. For example, if on a previous visit to our website you went to our bioinformatics section, we might find this out from your cookie and highlight information about the bioinformatics databases on your second and subsequent visits.